Essential time management strategies for marketing teams using monday.com - 7pace
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Published:Feb 07, 2024

Essential time management strategies for marketing teams using monday.com

If you’re using monday.com to manage your projects, you might be looking for an easy way to  track the time your team spends on tasks. 

Time tracking is not only a way to measure productivity, but also a valuable source of data that can help you improve your work processes, planning, and schedules. 

In this article, we’ll explore why time tracking is important for monday.com teams, and how apps can help you do it. We’ll also share some essential time management strategies for teams using monday that can boost performance and efficiency. 

Why is time tracking important for monday.com teams?

Time tracking isn’t just logging hours: you’re capturing valuable data that can help your team achieve better productivity, improved work estimates, and efficient schedule management. 

So, let’s dive into why it matters and how to make it work for your team on monday.com.

Visibility and accountability

You can’t have successful project management without transparency. Time tracking tools within monday.com gather valuable data that provides insight on individual tasks and team projects alike.

By logging hours, you’re not just keeping track of how much time is spent on various tasks: You’re fostering a culture of accountability. 

When team members see how their time is allocated, it promotes a sense of ownership and responsibility for their work. This level of transparency can also help the team identify bottlenecks or areas where more resources might be needed. 

Enhancing work estimates

With the data collected from time tracking, your team can get better at predicting task durations. 

By reviewing historical time tracking data, you can identify patterns and trends that can inform future work estimates. 

This isn’t a one-and-done process, though. Regular reviews and adjustments based on this data can lead to more accurate and realistic project timelines. 

Insightful work habits analysis

Time tracking doesn’t just tell you how long a task takes. Time data can yield insights into work habits so you can identify inefficiencies and areas of improvement. 

Are there tasks that consistently take longer than expected? Are there certain times of day when productivity seems to dip? 

By analyzing this data, you can create strategies to address these issues, encouraging more productive habits and a more efficient workflow.

Efficient schedule management

Understanding how much time tasks take can help you allocate resources more effectively and set realistic deadlines. Plus, with the visibility provided by time tracking, you can build flexibility into your schedules, allowing for unforeseen circumstances or changes in project scope.

The best tools for monday.com time tracking

Now that you know the benefits of time tracking, here are some of the best monday.com time tracking tools you can use to supercharge your team’s performance. 

1. 7pace

7pace product screenshot

7pace Timetracker for monday.com is designed for a diverse range of users, including marketers, developers, creative agencies, design, architecture, and professional consultants, and managers. 

You can find and install the app directly from the monday.com app marketplace. This enables you to track and report on time where you’re already managing projects. No need to hop between different tools and platforms — everything is in the monday interface.

You can record and manage time across all your monday.com boards and workspaces, giving you a unified view of how time is spent across your organization. 

7pace also offers multiple calendar views and a unique “7pace My Time view” for reviewing and checking time. Using this feature, you can easily track and analyze how you’re spending your time. 

The “All Times view” feature gives you a comprehensive look into team time expenditure. This transparency helps managers and team leaders to make informed decisions and to identify any opportunities for improvement.

7pace enables you to group time by attributes like item name, person, board, and more, simplifying the process of reporting and providing a clear overview of how people in your organization are using their time.

The ability to copy aggregated time data to a monday.com board adds another layer of flexibility and makes it easy to share data with team members or stakeholders.

You can also export your data to a spreadsheet, which gives you more control over your data and allows for further analysis if needed.

7pace doesn’t limit the number of users, clients, projects, or items for time tracking. You have the freedom to scale your operations without worrying about running up against a cap.

2. Timely

Timely product screenshot

The Timely app is designed to streamline the way you manage your time, fostering productivity for individuals and teams alike. The app uses an AI-driven approach to automatically record time spent on tasks and projects. 

Timely offers project time management, providing real-time insights into the progress of your projects. You can track how much time has been spent on each project, helping you to manage your resources more effectively.

Detailed reporting gives you a thorough understanding of your team’s productivity and individual performance. 

monday boards and tasks can be synced directly into Timely as projects and tasks, so your work is captured and organized in one place.

With the Timely integration, you’re able to import your monday.com boards within the app. 

Track time against specific clients and maintain a clear client work structure. You can also sync users from monday.com to Timely, ensuring team members are consistent across both platforms for accurate time tracking and project management.

If you use tag columns in monday.com, these tags will sync with Timely, allowing for detailed tagging of tasks for better categorization and reporting. Timely’s reporting features can generate insights into how your team spends time on monday.com tasks and projects.

3. TimeCamp

TimeCamp product screenshot

TimeCamp is designed to track every minute spent on various tasks and projects in monday.com with its automatic time tracking feature. 

Another feature of TimeCamp’s integration with monday.com is its synchronization capability, which allows for seamless connection between tasks and projects on both platforms.

Syncing your entries in monday.com with TimeCamp keeps data up-to-date and accurate.

Users can log detailed time entries with specific notes for each task or project, bringing more context and clarity to the work done.

On top of this, you can monitor the time spent on different tasks, so teams and individuals can gain insights into work patterns, identify time drains, and strategize on how to work more efficiently.

TimeCamp’s integration with monday.com also includes comprehensive reporting capabilities. These detailed reports provide insights into total time spent, time per task, and billable hours, offering a clear picture of team productivity and project progress.

4. Everhour

Everhour product screenshot

Everhour is another time management app for monday.com. It comes with a built-in timer you can use on any task within monday.com: You start and stop the timer as you work on tasks, or you can manually enter hours.

And Everhour automatically syncs all your monday.com projects and tasks, so your time tracking is always up to date, reflecting the latest changes in your project management tool. It’s like having a personal assistant that keeps everything organized for you.

You can set time estimates for tasks or projects, then track progress against them. You can also set budget limits in terms of total hours or fees and get alerts as you approach these limits. 

It’s a powerful way to keep your projects on track and within budget.

Why 7pace is the best choice for monday.com time tracking

Here’s why 7pace stands out as the best monday.com time tracker. 

Improved estimation accuracy

7pace transforms simple time tracking into powerful analytics and data — right in your monday.com boards. This integration is a game-changer because it provides a comprehensive overview of how your teams spend time on tasks and projects.

This helps you answer the most important questions. Are teams spending too much time on meetings? Is there a specific task that’s consuming an inordinate amount of time? 7pace monday.com time tracker gives you the answers.

Once your team logs their hours, 7pace turns this raw data into forecasting gold. By assigning attributes to time entries, you can create rich, context-filled timesheets. You’ll have insights based on real-time data from your team’s activities. 

You can then attach hourly rates to individuals, creating a clear picture of project costs. You can also set up dashboards for budget monitoring, which becomes an all-in-one tracking system for performance, costs, and workflow efficiency. 

Track and manage time efficiently

7pace is part of the monday.com ecosystem, so there’s no need for a complicated API setup or juggling between multiple platforms. Your team can just use a time-tracking widget within their task tickets. 

Access detailed reports and data export capabilities within your monday.com boards.

Simple team-wide time tracking

One of the common challenges in time tracking is inclusivity and scalability. 7pace tackles this issue by taking out the user limit cap that most tools have. A team of one, 10, or 1,000 can contribute their time individually. 

This approach guarantees comprehensive and unified time tracking that’s straightforward.

You can also handle multiple projects, clients, and other trackable items without restrictions.

Essential time management strategies for monday.com teams

Using the right monday.com app is half the battle, but truly optimizing team productivity requires more. In this section, we go over the most effective strategies for teams using monday.com to manage their time and schedule.

Strategy 1: Minimizing distractions

Distractions are a constant battle. According to a study by UC Irvine, the average worker is interrupted every 11 minutes and takes about 23 minutes to get back on task. That’s a lot of wasted time.

Another analysis of four Agile software development teams revealed we’re interrupted, on average, 9.5 times in an 8-hour workday, each interruption lasting an average of 8.4 minutes.

frequency of daily interruption in a line graph showing just how often in a day someone interrupting can break into the work day

Whether it’s a flurry of emails, incessant app notifications, or just office noise, these interruptions can profoundly affect productivity and engagement. 

You can take practical steps to minimize these distractions and maintain focus. Simple strategies, like using app blockers or customizing notification settings, can make a world of difference. This is where monday.com comes into play.

With its organized overview of tasks and projects, monday.com reduces the need for excessive communication and keeps your team’s focus where it needs to be: on the work. Everything you need is right there on your monday dashboard, which goes a long way toward maintaining focus. 

Strategy 2: Structured breaks

Structured breaks boost your overall productivity and mental well-being. This study by Korpela et al. found that taking lunchtime breaks and detaching from work increased energy levels and decreased exhaustion.

Techniques like Pomodoro — which involves working for 25 minutes followed by a five-minute break — work for many people. But it’s not a one-size-fits-all approach. The key is to find a break schedule that works for your team and adapt it to your needs.

7pace Timetracker for monday,com can help, because you can implement and monitor your break schedules. You can also gain insights into when your team is most productive, helping you schedule breaks at the least disruptive times.

Strategy 3: Prioritizing challenging tasks 

We all have tasks we dread. They’re big, complex, and often the first thing we put off when we start our workday.

But tackling the most challenging tasks when your energy is at peak level means you’re more likely to complete them more efficiently and effectively. Plus, there’s the added bonus of satisfaction. Who doesn’t love crossing the biggest task off their to-do list?

Within monday.com, you can identify and prioritize these tasks using priority indicators and time estimates. With the most significant tasks highlighted, it’s easier to address them head-on.

Strategy 4: Prioritization with Eisenhower Matrix

Speaking of time management, the Eisenhower Matrix is a time management tool named after the 34th US President Dwight D. Eisenhower. 

This matrix helps you prioritize tasks based on their urgency and importance.

Picture a square divided into four boxes. The top left box is for tasks that are important and urgent, the top right for tasks that are important but not urgent. The bottom left for tasks that are not important but urgent, and the bottom right for tasks that are neither important nor urgent.

Eisenhower Box showing the four quadrants of prioritization: Urgent/important (do), important/not urgent (decide), not important/urgent (delegate), not important/not urgent (delete)

This gives you a clear visual representation of where your tasks fall, enabling you to make strategic decisions about what to prioritize, what to schedule for later, what to delegate, and what to eliminate altogether.

The best part? 

You can seamlessly incorporate this strategy into your monday.com workflow. There are templates available that mimic the Eisenhower Matrix, so you can categorize and prioritize your tasks effectively.

Time tracking for monday.com team is easier than ever 

As you can see, time tracking is an essential practice for any monday.com team. It can help you improve productivity, accuracy, and efficiency, and provide valuable insights into your work habits and patterns. 

But to make the most of time tracking, you need the right apps. And that’s where 7pace Timetracker for monday.com comes in. With 7pace Timetracker, you can create detailed timesheets, set budgets and estimates, track progress, and generate comprehensive reports

Plus, you can scale your operations without any limitations, because 7pace supports unlimited users, clients, projects, and items.

Start your free trial today and see for yourself how 7pace Timetracker can supercharge your monday.com team.

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